Setup Email Signature

  • Outlook 2013/2016

    Email signatures are the shoes of the corporate world. Sometimes you just need a short, to-the-point one for chain replies. Sometimes you need a formal, official-looking one. Unfortunately, Microsoft Outlook's signature options can be somewhat hard to find, buried deep in the abyss of its backstage mode for options.

    Here's how to create a signature in Outlook 2013 in 8 quick steps.

    1. Click New Email at the top left corner of the Home tab.

    2. Click Signature from the top panel, next to Attach Item. A dropdown menu will appear, with options to add an existing signature to the email you're working on. Select Signatures from this menu to open a Signatures and Stationery window.

    3. Click New in the Signatures and Stationery window to create a new signature template. Now enter the name of the email signature template. Click OK.

    4. Save the word document containing your email signature into the documents folder and open the document.

    5. Select all information inside the document by holding shift and clicking on the image and every single link (there is for in this example) inside the document. Use ctrl and C buttons to copy all the selected information.

    6. Go back to Outlook. The email signature template name should appear. Click in the Edit Signature Space at the bottom and use ctrl and V buttons to paste the email signature with the relavant links. (It might not show anything yet). Click OK, and your signature will be saved for future use.

    7. Click on the Signature button and select the email signature. It will now appear in the bottom of the email.

    8. Designate your new signature as your default in the Signatures and Stationery window if you want to make sure it is included with every new message and replies or forwards you send. Click on the Signature button and select email signature to edit it. Make sure that the correct email signature is highlighted. On the right side select all 3 options to the same email signature name. Click OK.

Tags: Email

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